The Best Microsoft PowerPoint Keyboard Shortcuts

Microsoft Office PowerPoint is still commonly used to create graphic presentations in business and education all over the world. Millions of people use it daily. Although it is quite software, creating a presentation takes time. So why not speed up the process and use Powerpoint keyboard shortcuts to improve your workflow?

The list of shortcuts presented here is only a small part of all available shortcuts. In this article, we try to keep only the most frequently used PowerPoint keyboard shortcuts. Other shortcuts may be more task-specific and useful in only a few situations, so we won’t bother with them.

Keep in mind that these shortcuts will work in all versions of PowerPoint. You don’t need to install the latest version to use them.

That said, be sure to also check out our articles on the best Microsoft Word keyboard shortcuts and the best Microsoft Excel keyboard shortcuts to become an experienced Microsoft Office user.

1. General PowerPoint Keyboard Shortcuts

These PowerPoint shortcut keys will help you navigate the ribbon, open and close presentations, or switch between multiple presentations. You may already be familiar with some of them, as they are identical to shortcuts used in other apps or web browsers.

CTRL+N Create a new presentation.
CTRL+O Open an existing presentation
CTRL+S Saves a currently open presentation
Alt+F2 or F12 open a Save as dialog box
CTRL+Q Save and close a presentation
Ctrl+W or Ctrl+F4 Close the currently active presentation
F1 Open the help panel
F7 Check spelling
F10 or Alt Enables and disables key hints
CTRL+F1 Expand or collapse the ribbon
CTRL+F2 Walk in Preview before printing fashion
Ctrl+Tab Switch between multiple open presentations
CTRL+Z Undo last action
CTRL+Y Redo last action
CTRL+F Open search dialog
Alt+G Go to the Design tab
Alt+A Go to the Animation tab
Alt+K Go to the Transition tab
Alt+S Go to the Slideshow tab
Alt+F Access the File menu
Alt+H Go to the Home tab
Alt+N Open the Insert tab
Alt+W Go to the View tab
Alt+R Open Review tab
Alt+X Go to the Add-ons tab

2. Selecting and Navigating the PowerPoint Presentation

This group of hotkeys will help you quickly move around the entire presentation and select text, boxes, slides, or just certain objects in slides. Instead of using your mouse, opt for keyboard shortcuts, it will save you a lot of time.

House Go to the start of a line in a text box or to the first slide in the presentation
End Go to the end of a line in a text box or to the last slide in the presentation
Previous page Go to previous slide
Footer Go to next slide
Ctrl+Up Arrow Move a slide in your presentation up
Ctrl+Down Arrow Move a slide in your presentation down
Ctrl+Shift+Up Arrow Move a slide to the start of the presentation
Ctrl+Shift+Down Arrow Move a slide to the end of the presentation
CTRL+A Select all slides in a presentation (in Slide Sorter view), all text in text boxes, or all objects on a slide
Tongue Move to the next object on the slide or select it
Shift+Tab Go to or select previous object on slide
Alt+Q Move towards Tell me what you wanna do

3. Formatting and Editing PowerPoint Presentation

Once you’re done creating a presentation, you can focus on making it look good. Format your PowerPoint presentation or edit it quickly with these keyboard shortcuts. Also, remember that you can always start with a professional PowerPoint template to save even more time.

CTRL+C Copy selected text, objects in slide, or slides in presentation
CTRL+X Cut selected text, objects on slide, or slides in presentation
Ctrl+V Paste previously copied or cut text, objects, or slides
Wipe off Delete previously selected text, object, or slide
Ctrl+Backspace Delete a word to the left
Ctrl+Delete Delete a word to the right
CTRL+B Bold the selected text. Press again to remove bold
CTRL+I Make selected text italic. Press again to remove italics
CTRL+U Underline the selected text. Press again to remove underline
CTRL+E Align selected text in the center
CTRL+L Align selected text to the left
CTRL+R Align selected text right
CTRL+J Justify selected text
CTRL+T Open font dialog for selected text object
CTRL+G Group items
Ctrl+Shift+G Ungroup elements
Ctrl+K (on selected text or object) Insert hyperlink
CTRL+M Insert a new slide
CTRL+D Duplicate a selected object or slide
Ctrl+Shift+Right Arrow Increase font size
Ctrl+Shift+Left Arrow Decrease font size
Alt+W then Q Change zoom for slides
CTRL++ Make selected text superscript
CTRL+= Subscript selected text
Hold Alt + N then P Insert picture
Hold Alt + H then S then H Insert shape
Hold Alt + H then L Select a layout for a slide

4. Make your presentation

Once you’re happy with the outcome of your PowerPoint presentation, it’s time to hand it over to your colleagues, boss, or teacher. These keyboard shortcuts will help you look professional.

F5 Start the presentation from the beginning
Shift+F5 Start presentation from current slide
Alt+F5 Start the presentation in Presenter view
Right Arrow (or Enter) Go to the next slide or animation
left arrow Go to previous slide or animation
House Restart the presentation from the first slide
End Quickly go to the last slide
S Start or stop automatic presentation playback
Slide number + entry Jump to a specific slide
CTRL+S Open All Slides dialog box
Esc Exit Presentation
N or W To pause the presentation and go to a blank screen (black or white)
CTRL+L Change the cursor to a laser point
CTRL+P Live drawing on presentation with a pen
E Erase anything drawn with a pen
CTRL+H Hide navigation controls

Use keyboard shortcuts

Keep in mind that the PowerPoint keyboard shortcuts above are primarily for Windows machines. However, most of them are similar on Mac as well. In Windows, you need to press CTRL for most shortcuts, on Mac you press the Ordered key (Command) instead.

PowerPoint keyboard shortcuts are essential for improving your workflow efficiency and you should learn at least the basic shortcuts. However, you will remember, over time, which ones you use the most.

If you find it useful, you can even print out this list of Powerpoint keyboard shortcuts and keep it handy next to your workstation. This way you can take a look and use the appropriate shortcut at any time.