How to resize text and pictures together on a PowerPoint slide


If you are tagging pictures in PowerPoint, you might have noticed that it is difficult to change the size of the text tag and the picture at the same time, unless you know this quick tip.

Image: monticello / Shutterstock

Many images are associated with text that identifies the image in some way. It can be literal or an interpretation. It’s easy and it’s common. What is not that easy is resizing the image and text at the same time in Microsoft PowerPoint. This means that you will have to resize the elements independently and even then you will be guessing. There is no built-in way to compare the two as you increase or decrease their sizes. But you can increase the size of both at the same time. In this article, I’ll show you two ways to work with multiple elements, but neither will resize text. Next, I’ll show you a method that will resize the text as you resize the image.

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I am using Microsoft 365 on a 64-bit Windows 10 system, but you can work in older versions. This item is not supported by the online version. You can download the .pptx and .ppt demo files or work with your own slides.

What happens

It is common to label an image with associated text. For example, Figure A shows a simple picture of a frozen treat with the word Refreshments on it. The image is a stock photo and the text uses Edwardian Script ITC, 88. Suppose you want to make both larger to fill most of the slide. To do this, drag any corner handle and increase the size as large as possible. As you can see in Number B, the text is always 88.

Figure A

ppimagetext-a.jpg

The slide in Figure A is a simple image with a text box above the image.

Number B

ppimagetext-b.jpg

Enlarging the image does not enlarge the text.

Now this can be exactly the look you want, but let’s say you want the text to stay in proportion to the original image and size (Figure A). But first, let’s take a look at two methods you could try.

1. Select image and text together in PowerPoint

Perhaps the easiest way to work with text and an image at the same time is to select them both. It only requires a few clicks, but it doesn’t work as you might expect when one of those clicked items is text. Let’s try this temporary method and see what happens:

  1. Hold down the Shift key and click both the text box and the image. This will display the selection handles around the two elements, as shown in Figure C.
  2. At this point, hold down the Shift key as you can drag any handle to resize both. Number D shows the result of dragging the image handles to the right and down. Holding down the Shift key maintains the ratio, but it does not increase the font size of the text.

Figure C

ppimagetext-c.jpg

Select both the text label and the image.

Number D

ppimagetext-d.jpg

With both items selected, you can increase the size of the image, but you cannot increase the font size of the text.

You can keep the shape by holding down the Shift key, but you cannot increase the font size. Now let’s take a look at the second method, grouping.

2. Combine image and text in PowerPoint

Perhaps the best way to ensure that text and image stay together is to group them together. First, using the instructions from the last section, select both items. Then choose one of the following methods to group the two items together:

  • Press Ctrl + G.
  • On the Home tab, click the Organize drop-down list in the Drawing group and choose Group.
  • On the Format Shape pop-up ribbon, click the Group Objects drop-down list in the Organize group, and then choose Group.
  • On the Format Picture pop-up ribbon, click the Group objects drop-down list in the Organize group, and then choose Group.

After the objects are grouped together, PowerPoint changes the selection handles. As you can see in Encrypted, there is only one element now and it is made up of text and image elements. At this point, dragging one of the handles will increase the group, as shown in Figure F.

Encrypted

ppimagetext-f.jpg

Figure F

ppimagetext-f.jpg

Oops… shit. Even in a group, the size of the text does not change. Hold down the Shift key to keep the shape of the image, but the font size is still 88. Can this even be done?

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Converting text control to image and grouping

I have shown you two methods of working with text and images at the same time, but neither has changed the font size of the text. You will probably use both methods a lot. But what can you do when you want the two elements to change size together?

There is a way to do this: convert the text control to an image, then group the two images together. Now let’s do that with our demo slide:

  1. Select the text box, press Ctrl + C to copy it only to the clipboard. Then press Ctrl + V to paste it into the slide.
  2. When you do, PowerPoint displays a smart tag (Number G). Click on it and choose Image.
  3. Delete the original text box and reposition the pasted image if necessary.
  4. Now select the two images and press Ctrl + G to group them.
  5. Hold down the Shift key and use the handles to increase or decrease the group.

Number G

ppimagetext-g.jpg

Paste the text box as an image.

Now the text and image increase or decrease in size simultaneously, as you can see in H digits and I.

Number H

ppimagetext-h.jpg

Both elements are bigger.

Number I

ppimagetext-i.jpg

Both elements are smaller.

Not only have you learned how to increase the font size of text with an image, but you’ve also learned how to group items together and create multiple item selections when you need a temporary fix.

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