How to Make a Venn Diagram in PowerPoint

A Venn diagram is a great tool for presenting a logical and complex relationship between presentation ideas, groups, people, or things. And the best part is that you don’t need an expensive app to create a great Venn diagram. In this article, we will learn how to create a Venn diagram in PowerPoint step by step.

What is a Venn diagram?

A Venn diagram visually shows the differences and similarities between two or more groups, people, or things. Popularized by John Venn in the 1880s, a Venn diagram is also called a logic diagram or a set diagram.

It includes two or more overlapping closed curves, often circles, and each curve represents a set of people, ideas, or things.

This is what a Venn diagram looks like:

Does PowerPoint have a Venn diagram?

Yes, PowerPoint has a basic Venn diagram. To see it, click on the Insert tab and select the SmartArt menu. In the Relationship section of the SmartArt Graphics dialog box, you can see the following basic Venn diagram.

However, this Venn diagram looks simple and has limited options for customizing fonts. Next, we’ll learn how to design a great Venn diagram from this SmartArt graphic.

How to Create a Venn Diagram in PowerPoint

Here is a step-by-step process for creating simple Venn diagrams:

1. Open a blank PowerPoint slide

Click new and open a blank slide.

Remove text blocks (Click to add title and click to add subtitle). And then, go to the View menu and enable Ruler, Gridlines, and Guides.

2. Add a Smartart graphic

Go to the Insert menu and select the SmartArt tab. Click on the Relationship tab that you see on the left side of the dialog box. Choose the base Venn shape and click the OK button.

3. Add or remove overlapping circles

When you click the OK button, a basic Venn diagram shape will be added to the slide.

If you want to add a new circle to the main SmartArt circles, click the Enter button on your keyboard after moving your cursor to the end of the third bullet point in the text pane.

Press the backspace button on your keyboard after moving your cursor in the text pane if you want to remove a circle.

4. Add colors to the circles

Go to the SmartArt Design tab and change the color scheme of the Venn diagram.

For this example, we chose a color scheme from the Colorful section.

Your simple Venn diagram will look like the one below. You can modify the text as needed.

The next steps will help you create a great Venn diagram having distinct and different colors in the overlapping parts and the rest of the circles.

5. Convert SmartArt to Shapes

Go to SmartArt Design and you will see a button to convert your SmartArt. Select the Convert to Shapes option.

6. Ungroup Shapes

Once you have converted your SmartArt graphic to shapes, select the shapes and right click. You will see the Group tab. Ungroup the shapes.

7. Merge Shapes as Fragment

Select all shapes and right-click to access the Format Shape pane, then select Shape Options. Reduce transparency to zero.

Click on the Shape Format Text Options pane and navigate to the Text Box option. Change all margins to zero.

Select all shapes and go to the Shape Format tab. Click the Merge Shapes button and select Fragment.

You will get the following diagram after merging shapes into fragments.

8. Fill different colors in the overlapping area

Now you can select any part of the diagram to fill in color. Double-click any part of the diagram and go to the Format Shape tab to choose the fill color for the shape.

Fill different colors in the overlapping circles and other parts of the circles to create a beautiful Venn diagram in PowerPoint.

You can also easily add text to overlapping sections and other parts of the Venn diagram. Moreover, you will have multiple options to choose the font type and font size.

Here is your beautiful Venn diagram:

How to Create Triple Venn Diagrams in PowerPoint

A triple Venn diagram includes three circles and overlapping areas. The steps mentioned above can help you create a Venn diagram with three and more circles.

The process of creating a Venn diagram is the same whether you have two sets, three sets, or four sets.

Venn diagram layout options

You can use custom colors to show relationships between people, objects, or ideas. Also, you can use two, three, four or more circles to show the relationships of sets.

If you decide not to use the SmartArt graphic method to design a Venn diagram, you will have more options to choose the shapes you want. But you will have to adjust the overlapping parts yourself, which can sometimes be a pain to get it right.

Venn Diagram Templates in Microsoft PowerPoint

Microsoft PowerPoint does not have ready to edit Venn diagram templates for download. But that doesn’t mean you can’t access a good quality model.

You can search for a Venn diagram template online. The web is full of such templates and you can easily get a free template.

To save time, you can explore these beautiful Venn diagram PowerPoint templates to prepare your presentations.

How to create the overlapping part of a Venn diagram in PowerPoint?

You’ll need to insert circles from the Shape menu into the slide and position them to create the overlapping part of a Venn diagram if you don’t want to use a SmartArt graphic.

The SmartArt graphic already has Venn diagram circles with overlapping parts.


PowerPoint is a great tool if you avoid making PowerPoint mistakes. Now you know how to create a Venn diagram in PowerPoint. It’s time to learn other useful things like how to make a voiceover in PowerPoint, how to make a poster in PowerPoint, and how to create a roadmap in PowerPoint to take full advantage of the power of this popular tool.

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