How to Enable Captions and Subtitles in PowerPoint 2022

This tutorial is about how to enable captions and subtitles in PowerPoint. We will do our best for you to understand this guide. I hope you will like this blog How to Enable Captions and Subtitles in PowerPoint. If your answer is yes, please share after reading this.

Check how to enable captions and subtitles in PowerPoint

If you are presenting a slide show to other people who communicate in another language, you should use closed captions in Microsoft PowerPoint. This useful feature helps you speak to your audience without having to do the translation work yourself. If you have members of your audience who speak a different language or dialect, you might consider translating the slides and even creating two presentation forms. But with captions in Microsoft PowerPoint, you don’t have to do both.

You can communicate in your native language and send real-time subtitles of each spoken part in any other language of your choice. You just want a connected and working microphone that has a secure web connection for live translation. You can then talk about each slide so everyone understands.

How to Set Captions and Subtitles in MS PowerPoint

Install OfficeMix

Click Get Office Mix on the Office Mix website to download the installer. Open the installer and in a few moments PowerPoint will launch with Office Mix installed. You will see a new MIX strip at the top.

You can use the Record Slides feature in the new Mix panel to record narration over your slides and also record animations and interactions with your content. This audiovisual recording, timed with its slides, will become a “Mix” which will be subtitled. Note: In order to export your presentation as Mix, be sure to save your PowerPoint file in .pptx format.

Download your presentation as an MP4 file for transcription

To prepare your presentation for transcription, you will need to save your file in .mp4 format, not .ppt. Go to MIX > Export to Video, then select the resolution of your video based on the playback device. For video transcription purposes, you do not need to select a high resolution. Name and save your .mp4 file.

Submit your recording for transcription and captioning

Go to the My Files page of your 3Play Media account and select your recording. Click Request Download and select DFXP format. Save the subtitle file to your computer.

Download your subtitles in DFXP format

Go to the My Files page of your 3Play Media account and select your recording. Click Request Download and select DFXP format. Save the subtitle file to your computer.

Convert DFXP to TTML format

Office Mix only accepts closed caption files in TTML (.ttml) format. TTML is an XML file type, just like DFXP. If you change your DFXP caption file to TTML, Office Mix will accept it and you can play it. Open your DFXP subtitle file in a simple word processor like Notepad. Go to File > Save As. Add “.ttml” at the end of the file name. Under Save file type as, select All files. Under Encoding, select UTF-8. Press save and your subtitles will be saved as a TTML file.

Load the TTML subtitle file into your mix

Open your PowerPoint document and click Upload to Mix. In the Load to Mix panel, click Next. Securely sign in with your Microsoft, Google, or Facebook credentials to access your files in the cloud. In the next panel, select “This is a new mix” and make sure to check the box to enable playback on mobile devices. This exports a video which can be viewed on mobile devices and offline. If you do not check this box, the captioning function will not work.

Click Next. Once the mix is ​​loaded, click Show me my mix. Fill in the fields title, category, description, etc. of your submission. In the Subtitles section, click Upload TTML file. Select your TTML subtitle file on your computer and upload it.

Adding Captions and Subtitles in PowerPoint 2010 with STAMP

If you are using PowerPoint 2010 or later, you have the option of using STAMP. PowerPoint has an add-in (called STAMP: Captions Text Add-in for Microsoft PowerPoint) that allows you to add captions to video and audio files in your presentation. Here are step-by-step instructions on how to use STAMP to add video subtitles to PowerPoint. Note: STAMP is currently only available for Windows users.

Download and install SEAL

First, confirm the version of Microsoft Office you have and check if it is 32-bit or 64-bit (note: the default version is 32-bit). To do this, open PowerPoint and go to File > Help > About Microsoft PowerPoint. Make sure you have PowerPoint 2010 or later. Go to Captions Text Add-in for Microsoft PowerPoint (STAMP) and download the appropriate version for your computer (32-bit or 64-bit). Save the .zip file to your computer and extract the files.

Run STAMP Setup (32-bit or 64-bit).msi and follow the installation steps. When you’re done, open PowerPoint and go to File > Options > Add-ins. Verify that STAMP appears under Active Application Plugins.

Submit your recording for transcription and captioning

Log in to your 3Play Media account. From the download menu, select Direct Download. Follow the onscreen prompts to specify the delivery time. You will receive an email notification when your subtitles are ready.

Add captions to PowerPoint presentations

Download your subtitles in XML PPT format

Go to the My Files page of your 3Play Media account and select your recording. Click Request Download and select XML PPT format. Save the ppt.xml file to your computer.

Import your captions into Microsoft PowerPoint

In PowerPoint’s Insert tab, click the Video menu and select the video you want to add to your presentation. Under Video Tools, click the Playback tab, then click Add Subtitles. Click File Subtitles. Select your PPT XML file and click Open. Once the subtitles are imported, you can edit or realign them from the Playback tab. Select Show to show subtitles.

Final Words: How to Enable Captions and Subtitles in PowerPoint

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