How to do a voiceover in PowerPoint

If you want to create engaging PowerPoint presentations, you should consider adding voiceover narration to your slides. A slideshow accompanied by a voiceover can make your PowerPoint presentation come alive. In this article, you will learn how to make a PowerPoint voice over step by step.

But first, let’s explore the benefits of recording a slideshow or adding recorded audio to your presentation.



Why You Should Add Voiceover to Your PowerPoint Presentation

Here are the main benefits of adding a voiceover to your PowerPoint presentations

  • If you record narration, it will make your PowerPoint slide more engaging
  • Your audience will understand your presentation quickly because the audio narration makes the slide content easy to understand
  • Sound or voice recorded in a slide helps your audience feel connected to your presentation
  • If you’re not giving a presentation yourself, adding your voice to a PowerPoint presentation can make up for your absence.

Voice and sound greatly enhance the storytelling. So if you’re using a slideshow to tell a story, adding audio can maximize the success of your story.

How to record a voiceover in PowerPoint?

There are two methods to record a voiceover on PowerPoint. We will explore both methods in this article.

First method

This method is simple and quick. Here are some simple steps that will help you record your voice for your presentation.

1. Click on the specific slide for which you want to record audio. Go to the Record tab in the ribbon and click on the audio icon

2. When you click the Audio button, the recording window will open as below. Click the record button to start recording.

Once you have recorded the slide, you can click the Play button in the recording window to check if everything is fine.

Otherwise, you can re-record the slide again. It will overwrite the previous recording.

3. Click the OK button when you are satisfied with the recording. Your voiceover will be added to the slide. You must repeat this process for all slides to save the slideshow.

Second method

The second method is useful if you want to save a slideshow with an option to annotate or use a laser pointer.

Here are the quick steps to save your slideshow:

1- Go to the Save tab and click From Current Slide if you want to save the current slide.

2- When you click on From current slide, a recording window opens. Turn off the camera and start recording the slide. You can also re-record the slide if you are not satisfied with the quality. Re-recording your slide will erase recordings from earlier versions.

Moreover, you have the option to annotate your slide or use a laser pointer to make your presentation interesting.

Once you are done recording your slideshow, export your PowerPoint file as a video. Be sure to keep internet quality in mind while considering video quality.

Find out how to turn a PowerPoint presentation into a video in this helpful article.

How to Add Voiceover to PowerPoint Slides

If you already have audio files, you can easily add them to your PowerPoint slides.

Here is the step-by-step process to add a recorded voiceover to PowerPoint slides:

1- Open the chosen slide

Navigate to the presentation file and open the slide you want to add audio to.

2. Add the audio file

Click the Insert button, then select the audio tab. You will have two options to add audio – one is Audio to my PC and the other is Record Audio. Click Audio on my PC from the drop-down menu.

Locate your audio file and click the Insert tab to add the audio to your presentation slide.

3. Personalize the reading

When you click on the speaker image in your slide, two new tabs appear on the ribbon:

When you click on the Playback tab, you will see various options to customize playback. You can add bookmark, cut audio, set fade duration and much more. If you want your audio to start automatically or when clicked, you can easily choose the desired option in this section.

4. Customize audio format

When you click on audio format in the ribbon, you’ll see several options to change the look, feel, and size of the speaker icon in your slide.

You can easily choose the speaker icon color to complement your slide content. Moreover, you can also replace the icon with the presenter image or any other image you want.

How to Disable Audio or Video Narration in Microsoft PowerPoint

Now you know how to add a voiceover to PowerPoint. But if you want to turn off audio or video narration in your presentation, you won’t have to spend a lot of time figuring out how to do it. The process is simple and straightforward.

Go to the Slideshow tab and uncheck Play Narrations.

There is another way to disable narration in your presentation. Go to the Configure Slideshow tab and check the Show without narration box.

Remember that disabling a narration does not delete the narration.

Last thoughts,

When it comes to organizing presentation ideas and showing them to an audience, PowerPoint is often the first choice. But one of the common PowerPoint mistakes that many business owners make is not making their presentations engaging enough to keep their audience hooked. Knowing how to do a voice over in PowerPoint can help you make your presentations engaging to wow your audience.

If you love using PowerPoint, you’ll love learning how to create a poster in PowerPoint, create a roadmap in PowerPoint, and create a Venn diagram in PowerPoint.

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