How to Create a Roadmap in PowerPoint

MS PowerPoint is a great tool. And its uses go beyond just creating beautiful PowerPoint presentations. From creating a poster to transforming your presentation ideas in a video, you can do a lot more with this tool. In this tutorial, we will explain how to create a roadmap in PowerPoint.

Let’s dive in:



What is a roadmap?

A roadmap is a high-level overview of a project’s vision and direction over time. A typical roadmap includes:

  • Goals
  • Milestones
  • Key deliverables

Although roadmaps visually show the overall strategy and work required to achieve certain milestones, sometimes roadmaps are also used to present timelines of business growth over time.

Can you add a roadmap to a PowerPoint presentation?

Yes, you can add a roadmap to a PowerPoint presentation. Microsoft has a rich library of timeline templatesincluding product roadmap schedule template, growth schedule, etc.

However, you may need a Microsoft 365 subscription to download a premium template.

How to Create a Roadmap in PowerPoint

There are several design elements you can play with when creating a roadmap in PowerPoint. Depending on the theme of the presentation, you can incorporate different icons, shapes, and other elements into your roadmap presentation.

Here is a step-by-step process for creating a roadmap in PowerPoint:

Walk. 1

Click the New tab and then select Blank Presentation to open the blank PowerPoint presentation slide.

Walk. 2

After opening the blank slide, you will see two text boxes where you can add the title and subtitle of a presentation. Delete the two text boxes to get a blank white presentation slide.

Walk. 3

Click on the Insert tab and go to the Shapes menu. Insert the line shape into your slide. Adjust it to place it horizontally.

Walk. 4

Select the line and click the Format Shape tab. Go to the Shape Outline menu to change the color of the line. You can also increase the line thickness and make it thicker by selecting the Thickness option in the same drop-down section.

Walk. 5

Click the Insert menu again and choose the oval shape. Hold the ctrl and shift keys together, make a small circle and place it at one end of the line.

Walk. 6

Select the circle and go to Format Shape. Click on the Shape Fill tab and change the color of the circle as desired.

Walk. seven

Go to the Shape menu again and insert the hollow circle. Thin the hollow circle and place it around the circle you just created. After selecting the hollow circle, you can change the color of the hollow circle from the Fill tab of the shape.

Select the hollow circle and make a copy of it (by clicking ctrl+D). Change its color and place it over the hollow circle pattern created earlier. Holding the ctrl and shift keys together, slightly enlarge the second hollow circle.

Walk. 8

Select the straight line and make a copy of it. Go to the Format Shape tab and click Rotate. Select Rotate Right 90°. Place the vertical line exactly in the middle of the hollow circle. By holding down the Shift key, you can resize the line.

Walk. 9

Choose the shape of the arc from the Shapes menu under the Insert tab. Move the yellow dot, circle it, and place it around the hollow circle we’ve created so far.

Drag the yellow dot and change the direction of the arc so it matches this roadmap design shown below. You can change the outline color and thickness of the arc shape in the Shape Format menu.

Walk. ten

Select the oval circle. Hold ctrl and shift, drag it to the other end of the vertical line as shown in the picture.

Click the Text Box tab on the Insert menu to add a text box. You can add as many text boxes as your roadmap template design requires.

Once the text boxes are added to the roadmap, you can change the font size, color, and type.

Walk. 11

Select the whole drawing. Hold ctrl and shift drag the whole thing to the right and it will be duplicated. Adjust text boxes and horizontal line according to design requirements.

Walk. 12

Once you are done duplicating and adjusting all the elements, change the color of the lines and shapes. Click on the Format Shape menu. Go to Shape Fill, choose the appropriate color and fill the shapes with that. Change the color of the lines from the Outline tab of the shape.

Your roadmap template design will look like the following:

Walk. 13

Once your roadmap is ready, create a filename and save it for future use. There are several options for saving the file.

Choose .pptm format to save the file so you can easily edit it in the future.

To print the file, save it in .jpg or .pdf format.

How to Create a Curved Roadmap in PowerPoint

Here is an easy-to-follow process for creating curved roadmaps in PowerPoint:

Walk. 1 – Create a new blank presentation slide

Click on the New tab and select the blank presentation to open a new blank slide.

Walk. 2 – Create the shape of a road

Go to the Insert menu and click on the Shapes tab. Select the Block Arc shape and add it to the slide.

Once you are done adjusting the block arc shape, select the arc shape from the Shapes menu.

Place the arc on the block arc shape and create a half circle. Select both the arc and the block arc, click the Arrange menu and select Align Center. Then go to the Arrange menu again and select Align Middle.

Select the arc shape and go to the Format Shape menu. Click on the Shape Outline tab and choose an arc color from the Theme Colors option. You can change the bow weight from the Weight menu. In the Dashes menu, modify the nature of the arc by choosing the square point option.

Select the entire diagram, press ctrl+G to group, then ctrl+D to duplicate. Go to the Arrange tab, click Rotate, then choose the Flip Vertical option. Place the inverted road shape right next to the previous one.

Make adjustments to keep the curvature properly aligned. After that, make a copy of it and place the copy right next to the previous one.

Walk. 3 – Add shape elements

Choose a line shape from the Shapes menu on the Insert tab and draw a straight line.

Then, from the same Shapes menu, choose the Flowchart: Perforated Strip shape. Place it next to the straight line and create a flag shape. Select both shapes and click ctrl+G to group the shapes. Your flag is ready.

Walk. 4 – Insert an icon

Add an icon from the Insert menu.

We have made three copies of the icon and flag here to give a complete overview of the roadmap.

Walk. 5 – Add text elements

Click the Text Box tab on the Insert menu to add a text box.

You can add as many text boxes as your roadmap requires. Once all the required text boxes have been added, you can add text and change the font type, size, and color.


Your final roadmap in PowerPoint will look like this:

Walk. 6 – Save your final curved roadmap design

Don’t forget to save the roadmap in .pptm format to easily edit the file in the future. To print the file, save it in .pdf or .jpg format.

Roadmap design

Roadmaps aren’t just timeline presentations, including charts, icons, shapes, and more. They also represent your business. Using random fonts, colors, and graphics in your roadmap diagram won’t create a lasting impression on your audience.

Whether you’re using a roadmap slide for your employees or clients, make sure the design elements match your brand. This will help them connect with your brand.

PowerPoint Roadmap Templates

If you don’t have time to create a roadmap from scratch using this tutorial, you can use a roadmap template to save time. A good template comes with a beautiful design that you can easily customize.

From creating a simple progress timeline to showing the different phases of complex project management, there are many ways you can use a fully editable roadmap PowerPoint template.

You can download popular templates here, hereand here free.

Uses of the project roadmap in business

Here are the main benefits of using a project roadmap in your business:

  • You can present your vision and goals for an overall product/company in a visually appealing way
  • You can document how you will achieve your vision and goals
  • A roadmap helps you convey all the necessary information to stakeholders
  • It can help you prioritize to stay focused on key tasks

Additionally, a roadmap can help you keep everyone on the same page when launching a new product or implementing a new process.

Final Thoughts

Now that you know how to create a roadmap in PowerPoint from scratch. It’s time to explore other uses of PowerPoint, such as how to turn PowerPoint into a video, how to embed video in PowerPoint, how to create a Venn diagram in PowerPoint, and how to voiceover on PowerPoint. And if you want to shine your presentation skills, avoiding these PowerPoint mistakes can help.

Image: Envato Elements