This tutorial is about creating a Gantt chart in MS PowerPoint. We will do our best for you to understand this guide. I hope you will like this blog How to Create a Gantt Chart in MS PowerPoint. If your answer is yes, please share after reading this.
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Whether you’re running a project or just involved in its implementation, you’ve probably heard of or used a Gantt chart, a bar chart that visually represents a project. A Gantt chart is typically used in project management for planning tasks, identifying milestones, tracking progress and deadlines, and for other similar purposes. And on many occasions, it is necessary to present this graphic at the same time as to inform the stakeholders about the current status of the project. Although there are a variety of programs for creating and demonstrating presentations, PowerPoint, the Microsoft Office product, remains one of the most widely used in the world.
Microsoft PowerPoint is one of the most widely used tools for presenting a plan, proposal, or report to a high-level audience. Although the tool does not have an integrated Gantt function, professionals who need to include a Gantt chart in their presentations have the option of creating and modifying it directly in PowerPoint. The first option is to use the tool’s stack bar feature and a bit of formatting to create a Gantt manually, while the other lets you automatically generate your chart using a simple PowerPoint plugin. On this page, I will show you the two ways to create a PowerPoint Gantt chart.
Create a Gantt chart from scratch using a stacked bar chart
You can manually create a custom Gantt chart using PowerPoint’s native chart menu. In the chart menu, you can find various types of standard charts, including line, bar, area, pie, etc. To create a Gantt chart, you need to add a stacked bar chart. Let’s take a look at the steps to create a Gantt chart from scratch:
- Start PowerPoint and create a blank presentation.
- Go to the Charts menu and add a stacked bar chart.
- Edit chart data in Excel with start time, end time and total duration.
- Convert stacked bar chart to Gantt chart.
- Save the Gantt chart.
Start Microsoft PowerPoint and create a new blank presentation with a blank slide layout. Now go to the Insert tab and tap on the Chart option under the Illustration section. You will see an insert chart window where you can add different types of charts. Go to the Bar Chart category and select Stacked Bar Chart.
A standard stacked bar chart is added with an Excel spreadsheet to enter your chart data. Go to the Excel spreadsheet and add tasks and durations. In the rows you need to enter tasks. Name the Start Date, End Date, and Duration columns to enter the specific timeline for each task.
- For Start Date and End Date, select the entire columns and right click on them.
- Now click on the Format Cells option from the context menu.
- Next, go to Date category and select the desired date format and click OK button.
- In the Duration column, enter this formula for each cell: =C2-$B2. This formula will calculate the duration of a task based on the start date and end date entered. See the screenshot below for your reference.
- After identifying the duration of each task, copy it into another column. Now select the End Date column and delete it. Then create a new Duration column and copy and paste the identified duration into it. Your final data will look like the data shown in the screenshot below.
- Go to the PowerPoint presentation and select the blue bar. You will see several formatting options. Select the Fill and Line options, then set the Fill option to No Fill. By doing so, the stacked bar chart will appear as a Gantt chart.
- Now reverse the order of the task bars on the Gantt chart. To do this, select the task hub and then, in the right pane, expand hub options. Scroll down to the axis position text and check the Categories box in reverse order.
Additionally, you can customize chart elements, format text, change bar format, change colors of each taskbar, customize chart style, insert images and icons, and make other settings to create the Gantt chart. . wanted to. When you’re done, you can save the Gantt chart as an image. Right-click on the chart and click Save as Image option and export the Gantt chart to PNG, JPEG, GIF and other formats.
Use a Gantt chart template from the online library
Microsoft PowerPoint provides great Gantt chart templates that you can explore and import from their online library. Later, you can customize the Gantt chart according to your needs. Just follow the steps below to create a Gantt chart in PowerPoint using a template:
- Open PowerPoint and go to File > New.
- Find a Gantt chart template and import it into the presentation.
- Customize the Gantt chart, then save it.
Start PowerPoint and navigate to the File menu. Now click on the New option and then in the search box type Gantt Chart and hit the Enter button. You will see several Gantt chart templates to choose from. Select a Gantt chart template you want to use, then click the Create button.
Final Words: How to Create a Gantt Chart in MS PowerPoint
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