How To Convert Powerpoint To Word | Step by step guide


To organize engaging seminars and training sessions, it is important to provide both on-screen material and handouts to trainees. Rather than printing every slide in a PowerPoint presentation, you can just export the entire presentation to Microsoft Office Word and edit it as you like.

You can also add more information, clean up formatting, and convert the presentation to a note-taking guide whether you’re on a Mac or Windows computer.

In this step-by-step guide, we explain:

How to Convert PowerPoint to Word on Windows

Follow these simple instructions to convert PowerPoint presentation to editable Word document on Windows desktop:

1. Open your PowerPoint file on your Windows device.

2. Select the “File” tab in the upper left corner of the PowerPoint menu bar.

3. On the next screen, click “Export” in the left panel.


Click on “Export” in the left panel of the screen (Source)

4. In the options of the “Export” menu, select “Create documents”.

Select
Select “Create documents” from the export options (Source)

5. Then click on the “Create Documents” button on the right side of the screen.

Click on the
Click the “Create Documents” button on the right side of the screen (Source)

6. A “Send to Microsoft Word” pop-up window will open. Select a layout of your choice from the options.

Choose a layout option from the pop-up window
Choose a layout option from the context options (Source)

seven. Under “Add slides to Microsoft Word document“, choose “Paste” or “Paste link”. If you select “Paste Link”, changes made to your PowerPoint presentation will be reflected in Word in real time. But if you choose “Paste”, your Word document will remain unchanged even if the original PowerPoint presentation is updated.

Select either
Select either “Paste” or “Paste link” (Source)

8. Once you have made your selections, click the “OK” button. The presentation will automatically open as a Word document in a new window. You can now print, edit, or save the presentation as a new Word document.

Click
Click “OK” to send your PowerPoint slide document to Microsoft Word (Source)

How to Convert PowerPoint to Word on Mac

Follow these instructions to convert PowerPoint document to editable Word file on MacBook:

1. Open the PowerPoint presentation on your MacBook.

2. Select the “File” tab in the upper left corner of the PowerPoint menu bar.

In the top menu bar, select the tab
In the top menu bar, select the “File” tab (Source: all images come from the author’s personal account)

3. Select the “Export” option from the drop-down menu.

Select the
Select the “Export” option from the drop-down menu

4. Name your file in the “Save As” text box and designate a location (on your local drive) to store it.

Name your file and save it to your local drive
Name your file and save it to your local drive

5. Under “File Format”, select the “Rich Text Format (.rtf)” option.

From the drop-down menu, select
From the drop-down menu, select “Rich Text Format (.rtf.)

6. Click the “Export” button to save your PowerPoint as a new .rtf document.

When you are ready to export the file, click on the
When you are ready to export the file, click on the “Export” button

seven. Then open Microsoft Word on your MacBook and click on the “Open” tab in the left panel.

In the left menu, click on the
In the left menu, click on the “Open” tab

8. Locate the .rtf document on your local drive and select it.

Locate the .rtf file and click it once to select it
Locate the .rtf file and click it once to select it

9. Click the “Open” button in the lower right corner of the screen to convert the file to a Word document.

Click the
Click the “Open” button to open and edit your newly converted Word document

Tips for exporting PowerPoint

Microsoft PowerPoint allows you to export presentations in a variety of different formats. But which one to choose? Depending on your needs, you can select one of the following formats:

  • PDF / XPS documents: This file format can be easily read by PDF viewers, making it an optimal solution for sharing PowerPoint creations with someone who does not have Microsoft PowerPoint software.
  • Videos: This option is suitable for sharing PowerPoint creations that incorporate moving graphics, such as annotations and onscreen animations.
  • Documents: This format converts your presentation into a Word document to easily edit your digital creation and design paper documents for your presentation audience.
  • Online publication: This method allows other PowerPoint users to view and download your presentation in real time, making collaboration easier.

Find the best tools for team training

Although Microsoft PowerPoint is a powerful presentation program, it is not an ideal solution for training large organizations on new workplace processes and procedures.

Set up a Learning Management System (LMS) to strategically train your staff and deliver meaningful ROI. For more information on LMSs, see this article on Best Practices for Implementing an LMS in the Workplace.