Don’t Make Another PowerPoint Without Knowing These 3 Tips

Microsoft PowerPoint offers many features for creating slideshows. Some of these features go a little unnoticed but can be useful when creating your presentation.

Before creating your next PowerPoint, take a look at these tips. They can save you time, allow you to customize the show, and stay organized from start to finish.

Save time by reusing slides

You may not realize it, but you can reuse slides from other presentations to save time. You can reuse a slide with your company mission, contact information, or details of all your locations.

Step 1: Navigate to the slide in your current presentation where you want to insert slides from another presentation. The slides you add will appear after the slide you selected.

2nd step: either on the House Where Insert tab, select the tab New slide drop-down arrow and choose Reuse slides.

Step 3: When the Reuse Slides sidebar appears on the right, use either the drop-down list to select a recent presentation, or the Browse button to locate the slideshow. Then select the The arrow on the right to load the slides.

Slides available in the sidebar Reuse slides.

Step 4: Before choosing the slide(s) you want to reuse, you can check the box at the bottom to Preserve source formatting if you want. This retains any formatting from that presentation and discards the formatting from the current presentation.

Step 5: Then select the slide(s) you want to insert from this slideshow into your current slideshow. You’ll see each slide, if you choose more than one, display in the thumbnail area on the left.

The slides selected for reuse appear in PowerPoint.

Step 6: When you are finished, use the X at the top right of the Reuse Slides sidebar to close it.

You can then use the slides you inserted as they are or make changes as needed. Either way, you can save a lot of time by reusing slides instead of recreating them each time you present.

Cater to different audiences with personalized shows

If you have a long slideshow but only want to present particular slides to specific audiences, you can create custom slideshows.

For example, you might want to present certain slides to your investors, a different set to your executives, but the entire slideshow to your project team. A custom slideshow lets you create a subset of slides from your presentation, without having to delete slides or create a whole new slideshow from scratch.

Step 1: To go to the Slideshow tab, select the tab Custom Slideshow drop-down arrow and select Personalized shows.

2nd step: In the Custom Spectacles pop-up window, choose New. Keep in mind that this is the same place you will visit to view and manage your custom shows later.

Custom Displays the pop-up window in PowerPoint.

Step 3: Give a name to your personalized show. Then select the slides in the box on the left side that you want and use the To add button to add them to the custom display box on the right.

Box to create a custom slideshow in PowerPoint.

Step 4: Once you have the slides in the custom presentation box, you can rearrange them if you wish. Select one, then use the At the top Where Down button to move it. Do the same for any others you want to rearrange.

Box to organize slides in a custom slideshow.

Step 5: When finished, select OKAY at the bottom of the window to save the personalized show. You will return to the Custom Shows window where you can create another show, Spectacle the personalized presentation immediately, or close the box.

Newly created custom show in the list.

To present a personalized show later, you can return to Slideshow > Custom Slideshow and select the show name from the drop-down list. You can also place a link on a certain slide, such as a table of contents slide, to access the custom slideshow.

Organize your slideshow with sections

When you create a PowerPoint presentation, especially a long one, it can become difficult to keep it organized as you add slides. PowerPoint offers a useful section feature for structuring presentations.

By setting up sections, you can collapse the sections you’re not working on to focus on the ones you’re working on and move an entire section to another place in the slideshow instead of moving individual slides.

Step 1: To add a section, select the desired first slide in this section. Then right click and select Add a section or choose Section > Add a section on the House tongue.

Add a section from the Section drop-down list.

2nd step: If you create a section using a slide other than the first slide, this first slide will be part of a default section. This ensures that all slides in your presentation belong to a section.

Sections developed in a PowerPoint slideshow.

Step 3: Keep adding sections to group your slides and stay organized.

You can then take advantage of these features to work with sections:

  • Collapse and expand a section using the left arrow in Normal Where Slide Sorter see.
  • Collapse or expand all sections by right-clicking a section and choosing an option from the menu or using the Section drop-down arrow on the House tongue.
  • Rename a section by right-clicking the section and selecting Rename Section in the menu or using the Section drop-down arrow on the House tongue.
  • Move slides between sections by dragging and dropping them into the desired sections.
  • Move entire sections by dragging and dropping or by right-clicking the section and choosing Move section up Where Move section down.
Section action menu in PowerPoint.

For additional help with your next slideshow, check out ways to add music to your presentation or how to include notes with your slides.

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