5 Ways to Add Music to PowerPoint

Depending on the type of slideshow you are creating in Microsoft PowerPoint, music can be the perfect addition to the slideshow. You might want a fun catchy song on a slide or a gentle, subtle melody throughout the presentation.

We’ll show you how to add music to PowerPoint in different ways, then use a single song on a slide or play background music from start to finish.

Download a song from your computer

Probably the easiest way to adding music to your slideshow involves uploading a song from your computer. This can be a song that you have recorded and listen to often, or a song from a playlist.

Step 1: Open your PowerPoint presentation and select a slide to add music.

2nd step: Go to the Insert tab and choose the drop-down arrow to audio on the right side of the ribbon.

Step 3: To take audio on my pcfind the music file and select Insert.

Step 4: You will then see an audio icon on your slide for the song.

Audio icon on a slide.

Step 5: Use the Cheek button to listen and Proofreading tab to adjust playback options.

Main page of Fesliyan Studios Inc.

Download free music

Maybe you have the type of song you want in mind, but you don’t have a saved copy on your computer. There are a few resources online to get free royalty-free songs for presentations.

Fesliyan Studios Inc.: Choose a genre at the top, such as commercial, happy, sad, or relaxing. press the Cheek button to listen, then view alternate versions when available. Choose To download to get the song.

Chosic: You will see a multitude of songs for presentations ranging from upbeat to soft. When you hear the song you want, select To download > Free download.

SoundCloud: If you are already a SoundCloud listener, this is a good option for intro music. Type “free downloads” or similar in the search box and review the results. When you find the song you want, select After or the three dots to download the melody.

If you can also find royalty-free music on YouTube, there are several ways to download MP3 from YouTube.

Once you have downloaded one of these songs, save it to your device and simply upload it to the slideshow as described above.

Record music while creating the slideshow

If you are blessed with musical talent, you can use your skills to record a song directly into PowerPoint. Warm up your vocal chords or grab your guitar and create your own intro music.

Step 1: Open your PowerPoint presentation and select a slide to record music.

2nd step: Go to the Insert tab and choose the drop-down arrow to audio on the right side of the ribbon.

Step 3: To take Audio recording. Note: You must have a built-in or external microphone for your computer.

Record audio from the PowerPoint Audio drop-down list.

Step 4: When the Record Sound box appears, select the red, round Record button to start recording.

Audio recording dialog in PowerPoint.

Step 5: Press the square Stop button when you are done. To listen to the recording, press the green button Cheek button.

Stop and Play buttons for recorded audio.

Step 6: When you are done, select OKAY to insert it on the slide.

Audio recorded on a slide in PowerPoint.

Step 7: You will then see the audio icon as with an inserted audio file. press the Cheek button to listen to the recording.

Add off-screen video

Sometimes the perfect song for a situation is attached to a video. While you can’t currently just play the audio and probably don’t want the video to be part of your presentation, there is a workaround to get that melody in your show.

Step 1: Open your PowerPoint presentation and select a slide to add the video.

2nd step: Go to the Insert tab and choose the drop-down arrow to Video on the right side of the ribbon.

Step 3: To take This device, Stock footageor Online Videos and follow the prompts to insert the video.

Video combo box options in PowerPoint.

Step 4: When the video appears on the slide, drag a corner or edge to shrink it, then drag it off the slide to one of the sides.

This lets you play the video to hear the audio but not see the video in your slideshow.

Video resized and moved off slide.

Step 5: Select the video and use the Proofreading tab to adjust playback options when you click on the slide or automatically.

Play the song or use it as background music

Once you’ve added the music to PowerPoint, you can set it to play on a single slide or play for the duration of the presentation.

Step 1: Navigate to the slide containing the music and select it.

Note: If you want the music to play in the background throughout the slideshow, you’ll probably want the file to appear on the first or second slide depending on your preference.

2nd step: Head to the Proofreading and choose to play the song with the slide or as background music.

Step 3: To play the song only on this slide, choose the To start up drop-down list in the Audio Options section of the ribbon and choose how you want the music to start. You can select In click sequence, Automaticallyor When clicked on. When you go to the next slide, the song stops.

Launch actions to play a song on a slide.

Step 4: To listen to the song throughout the presentation, select Play in the background in the Audio Styles section. This automatically ticks the boxes for Play across multiple slides and Loop until stop. You can also choose an option in the To start up drop-down list for how to start playing the song.

Keep in mind that this only works with audio files, not the video file method described above.

Background Play button in the PowerPoint ribbon.

Step 5: Adjust all other options on the Proofreading tab according to your preferences. You can increase or decrease the volume, rewind the song after it plays, or add a fade in or fade out effect.

To remember practice your presentation after adding the music to make sure it sounds the way you want it to. You may also consider adding closed captions for the hearing impaired.

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