4 Ways to Show You How to Embed Fonts in PowerPoint Mac

Embedding fonts in PowerPoint is essential to keep the same font as in PDF. If you’re wondering why you need to embed fonts, here’s the reason. Not only does this make the content more readable, but it also presents it in the original format. In this article, you will learn how to embed fonts in PowerPoint Mac to maintain visual appeal on your presentation.

What are embedded fonts?

When you email a PowerPoint presentation, the recipient receives a slightly different presentation on their computer. It does not look like it was created on your device. Sometimes this is due to the fonts used in the presentation.

Microsoft Office will display the default font if a receiver has not installed the font (used when creating a presentation). This will change the layout and feel of the file. Embedding fonts is one thing to avoid this problem.

Benefits of embedding fonts in PowerPoint

Some office applications such as PowerPoint allow users to embed fonts into their files and documents. It helps to send this document to a recipient who doesn’t have the same fonts installed on their Mac or other system. It would not change the layout, style and font of the shared document.

Embedding fonts in Word documents also has significant benefits. You can share the document via messaging apps or email, and the recipient can view it without any readability issues. If you’ve never heard of this feature before, you can check out helpful online resources to learn more. how to install fonts on mac word.

Embed fonts in PowerPoint for Mac

Open the PowerPoint (PPT) file in which you want to embed fonts. Then go to the menu and select Preferences. This will open a dialog box. Click the Save button under the Output and Share option. Next, choose the “Embed fonts in file” option under Font embedding.

Now you can save the PowerPoint to a USB flash drive. The fonts you used will be embedded in the presentation. Try to avoid using “embed only the characters used in the presentation”.

Remove embedded fonts in PowerPoint

If you don’t want to keep the built-in fonts in PowerPoint 16.16, you can simply remove them. To do this, choose the Tools option in the Save As area. Next, locate the Font Embedding feature under Preferences and Output. Then go to the Share menu and Save.

If you don’t have an option to embed fonts in any of these places, uncheck the box that says “embed fonts in file”. To do this, navigate to the file, click Options, and then click Save.

Replace embedded fonts in PowerPoint

To extract a font from MS Powerpoint or MS Word, you need to save it in PDF format. Then use a reliable font extraction tool like PDF Convert Online to get the font. However, if you need to replace the embedded font to reduce the total number of fonts, you can do so easily.

Reverse the font embedding process except to check the “Embed fonts in file” box. Instead, uncheck it and replace the font rather than deleting them.

Change Text Fonts in PDF on Mac

Launch PDFelement and navigate to the required file. Allow this application to perform OCR. Head to the presentation slide, click Edit, then choose the text you want to edit. Then change the fonts.

PDFelement will display the properties after selecting the text. Select the required font from the dialog box appearing on the right. You are free to change the font size and color, or change the font style to bold, italic, or underline.

Why can’t I embed fonts in PowerPoint Mac?

The PowerPoint Office application allows users to embed fonts. However, integration is sometimes not possible. The reason is that some Microsoft Office applications do not support embedded fonts. For example, Office for Mac 2011.

However, it is changed later in the Office for Mac 2016 package. If you are using this version, you can embed the fonts in the file. PowerPoint 2019 and PowerPoint for Office 365 for Mac supports embedded fonts.

Things to consider when embedding fonts

After learning how to embed fonts in PowerPoint Mac, you can start embedding fonts. But, before continuing, note that you embed all the characters in a font. This will help the recipient to edit the file whenever needed.

Use OpenType and TrueType to reduce document size and ensure it takes up less space. Another thing to remember is the large file size. If it’s too big, use alternate fonts.

Font embedding is really important because if a receiver does not get the presentation in the required font, the formatting can get messed up. Ignoring this need can cause characters to turn into meaningless rectangles.

Remember that changing a default font is not the same as embedding fonts. When you change a font in PowerPoint, you use the font installed on your system. Or, it may already be available in PowerPoint by default.

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4 Ways to Show You How to Embed Fonts in PowerPoint Mac